How to check records personal income tax settlement This is a crucial operational step that helps taxpayers accurately determine the processing status by the tax authorities. In the context of digital transformation, mastering the inspection process helps individuals avoid late payment penalties (up to 0.031 TP3T/day). At the same time, this process ensures transparent tax refund or tax offset rights in the next period. Tax Administration Law 2019, Self-checking data is the responsibility of citizens to maintain the law compliance index.
In reality, many individuals submit tax returns but are rejected by the system due to logical errors or the wrong tax authority. Therefore, applying a method for filing tax returns is necessary. personal income tax Accurate and consistent inspections will minimize legal risks. This article provides evidence from... Circular 80/2021/TT-BTC This will give you a practical understanding of the process. Please continue reading below to learn the detailed steps involved in the eTax system.
The quickest way to check your personal income tax return online.
To check the status of your personal income tax return, taxpayers need to access the General Department of Taxation's system. This check helps determine the status of the tax return. “"The package has been accepted."”, “"Pending approval"” good “"Refuse"”.
Step 1: Log in to the Electronic Tax system.
Taxpayers access the address canhan.gdt.gov.vn. Use your assigned Tax Identification Number (TIN) and password to log into the system. If you do not have an account, you can register through the National Public Service Portal or directly at your local tax office.
Step 2: Access the Lookup subsystem
After successfully logging in, select the menu. “"Search"”, then select next “"Look up the declaration form"”. This is the main interface for checking personal income tax return records for all tax periods. This interface allows you to manage all types of tax returns you have submitted to date.
Step 3: Select search criteria
The system requires you to enter parameters such as: type of tax return (02/QTT-TNCN), tax period (e.g., 2024), and submission time. Click the button. “"Search"” The system retrieves data from the General Department of Taxation's server. The results will be displayed immediately below the search results if the information matches the system's data.
Step 4: Understand the declaration form status.
The results displayed include important columns of information. You need to pay special attention to the column... “"Status"” To find out if your tax return has been received, regularly checking your personal income tax return will help you detect any issues. “"Reasons for refusal"” To make timely adjustments by filing a supplementary online personal income tax return when errors occur.
| STT | Display status | Meaning and necessary actions |
| 1 | Packet not accepted | The application form has formatting errors or incorrect identification information; it needs to be resubmitted. |
| 2 | The application form has been received. | The system has received the data and is currently verifying the information. |
| 3 | The tax authorities accepted the application. | The application is valid and awaiting processing for tax refund or tax assessment. |
| 4 | Refuse | The tax authorities discovered errors in the data or documents that need correction. |
How to prepare personal income tax return documents and the necessary steps.
Before checking your personal income tax return, you must ensure that the original documents have been prepared correctly. Preparing your personal income tax return requires meticulous attention to detail in gathering withholding certificates and accurately identifying family deductions.
Prepare legal documents.
Base Circular 111/2013/TT-BTC, Individuals need to have a personal income tax deduction certificate issued by the income-paying organization. If you have income from abroad, you need to add a letter confirming income or proof of tax payment from that country. Additionally, prepare documents proving charitable and humanitarian contributions to be eligible for tax deductions.
Determine the tax authority responsible for final settlement.
A common mistake that causes the personal income tax return verification process to report errors is submitting the return to the wrong tax authority. If you change your workplace or are not directly calculating deductions at a particular location, you need to determine the correct filing location. This regulation is clearly stated in Article 11 of Decree 126/2020/ND-CP regarding the location for submitting tax returns.
Detailed instructions on how to file your personal income tax return online.
With the support of technology, filing personal income tax returns online saves considerable time and travel costs. The process includes four basic steps:
- Fill out the declaration form: Use the HTKK software or file directly on the General Department of Taxation's eTax website.
- Enter data: Fill in the total taxable income and the amount of tax withheld based on actual supporting documents.
- Send the appendix: Please attach the tax deduction documents and citizen identification card as PDF files for verification.
- Verification: Use a digital signature (Token) or an OTP code sent to the phone number registered with the tax authority.
After successful submission, return to the step on how to check your personal income tax return to confirm the transaction code.
Correcting errors: Submitting supplementary tax return documents.
Many people worry when they check their personal income tax return and find it rejected. According to the amended Tax Administration Law of 2024, taxpayers have the right to submit supplementary documents to correct errors.
Deadline for submitting supplementary documents
Taxpayers who discover errors can file an amended tax return within the specified timeframe. 10 years from the deadline for submitting the tax return for that period. The condition is that the supplement must be made before the tax authority announces the inspection decision. When performing the procedure for checking the personal income tax return for the supplementary return, the column “"Submission time"” It will display the corresponding ascending number.
The supplementary application includes:
- Supplementary declaration form 02/QTT-TNCN (n+1st time).
- The supplementary declaration explanation form (Form 01/KHBS) clearly states the reason for the adjustment.
- The documents prove that the new adjusted figures are accurate.
Summary table of deadlines and penalties for late payment of personal income tax.
To avoid worrying when checking your personal income tax return, you need to remember the following deadlines:
| Object | Deadline | Legal basis |
| Income-paying organization (Business) | 31/03 | Clause 2, Article 44 of the Law on Tax Administration |
| Individuals directly settle accounts. | 04/05 | Clause 2, Article 44 of the Law on Tax Administration |
Penalties for late submission of documents:
- Delays of 1 to 30 days: Fines ranging from 2 to 5 million VND.
- Delays of 31-60 days: Fines ranging from 5 to 8 million VND.
- Delays exceeding 90 days: Fines ranging from 15 to 25 million VND (Decree 125/2020/ND-CP).
Conclude
Knowing how to check your personal income tax return is an essential skill for effective personal tax risk management. Understanding the search and supplementation process helps you be proactive during audits. However, in cases with complex income, doing it yourself can lead to errors.
MAN – Master Accountant Network We are proud to offer comprehensive solutions regarding tax accounting services and tax settlement. We assist our clients in preparing their personal income tax returns professionally, optimizing tax amounts and ensuring the fastest possible refunds. With a team knowledgeable in tax law, MAN is committed to protecting our clients' legal rights and providing them with complete peace of mind.
Service contact information at MAN – Master Accountant Network
- Address: No. 19A, Street 43, Tan Thuan Ward, Ho Chi Minh City
- Mobile/Zalo: 0903 963 163 – 0903 428 622
- Email: man@man.net.vn
Content production by: Mr. Le Hoang Tuyen – Founder & CEO MAN – Master Accountant Network, Vietnamese CPA Auditor with over 30 years of experience in Accounting, Auditing and Financial Consulting.
Frequently Asked Questions about Checking Personal Income Tax Return Documents
You may not have clicked the Submit Declaration button, or your session may have expired before the data was saved. Please check the Unapproved Declarations section or your declaration submission notification history.
After the system indicates that the application has been accepted, the tax refund processing time is usually between 6 and 40 working days. The specific timeframe depends on whether the refund is processed first and then audited, or audited first and then refunded, for each individual case.
For individuals, you can use an OTP verification code sent to your registered phone number. You don't necessarily need to purchase a USB Token digital signature like organizations or businesses do. Why is the data not showing up even after checking my personal income tax return?
If I overpay my taxes, how long will it take to get a refund?
Is it mandatory to use a digital signature when filing personal income tax returns online?
