Personal income tax refund services help individuals and organizations protect their legitimate financial rights in accordance with current tax regulations. In the context of tax authorities strengthening management through electronic systems such as eTax Mobile, understanding the conditions and procedures for tax refunds becomes especially important. In reality, many tax return applications are still rejected due to document errors or inaccurate calculations, wasting time and effort for taxpayers.
As prescribed in Tax Administration Law No. 38/2019/QH14 and Circular 80/2021/TT-BTC, Taxpayers have the right to request a refund or offset of overpaid personal income tax. Personal income tax refund services help to accurately handle complex transactions, ensuring legal compliance and minimizing risks. By thoroughly understanding deductions, exemptions, and taxable income, applying the correct procedures will ensure a quick and efficient refund process.
Why should you use a professional personal income tax refund service?
Self-filing tax returns and refunds often encounter many obstacles due to constantly changing regulations. Using a service is a better option. personal income tax refund It helps individuals solve problems related to time and data accuracy.
Ensure the accuracy of settlement figures.
Tax filing requires meticulous attention to detail in compiling tax deduction documents. Even a small error in calculating personal deductions or charitable and humanitarian contributions can lead to the tax authorities rejecting the application. A personal income tax refund service will help you review your entire data system before submission.
Save time and effort
Instead of spending hours researching complex guidelines and regulations on online portals, personal income tax refund services handle all procedures on your behalf. This is especially beneficial for individuals with multiple income sources or those working for foreign organizations.
Important legal basis for personal income tax refund services.
All activities related to personal income tax refund services must be based on a strict legal system. Below is a summary of the most important legal documents that taxpayers need to be aware of.
| Legal documents | The main content relates to personal income tax refunds. |
| Tax Administration Law No. 38/2019/QH14 | General regulations on the rights and obligations of taxpayers, and tax refund procedures. |
| Law on Personal Income Tax No. 04/2007/QH12 (Amended 2012) | Regulations regarding taxable subjects, tax-exempt income, and deductions. |
| Circular 80/2021/TT-BTC | Detailed guidance on the implementation of the Tax Administration Law regarding documentation and procedures for tax refunds. |
| Circular 111/2013/TT-BTC | Guidelines for implementing the Personal Income Tax Law and Decree 65/2013/ND-CP. |
| Resolution 954/2020/UBTVQH14 | New regulations on personal deductions (11 million VND for the individual, 4.4 million VND for dependents). |
Thorough understanding of these regulations is a measure of credibility for any personal income tax refund service provider in the market today.
Eligibility and conditions for personal income tax refund.
The personal income tax refund service clearly defines two prerequisites for an individual to receive a tax refund from the state budget.
Requirements regarding tax identification number and documentation.
Individuals wishing to claim a tax refund must have a tax identification number (TIN) at the time of filing their tax return. Without a TIN, the tax authorities have no basis to identify and process any overpaid taxes. Our personal income tax refund service will verify the client's TIN status from the very first step.
Conditions regarding the amount of overpaid tax
Tax refunds only occur when the amount of tax paid is greater than the amount of tax due for the tax period. Alternatively, individuals may have paid tax but still need to repay it. taxable income The amount is not yet at the tax threshold. The personal income tax refund service will perform a reconciliation calculation to accurately determine this balance.
Common situations requiring personal income tax refund services.
- Individuals who earn income from multiple sources but have not received sufficient personal deductions from any one source.
- Individuals who earn income from salaries and wages but quit their jobs in the middle of the year, resulting in their total annual income being below the taxable threshold.
- Individuals working in Vietnam but earning income abroad have paid taxes in that foreign country.
The process for obtaining personal income tax refund services at MAN.
At MAN – Master Accountant Network, the personal income tax refund service is standardized into 6 professional steps to ensure maximum benefits for clients.
Step 1: Receive information and check documents
We collect tax deduction certificates (form CTT10 or electronic certificates), and income confirmation letters from the paying entity. Our personal income tax refund service specialist will verify the validity of the seal, signature, and identifying information.
Step 2: Analyze data and optimize tax refunds.
Using specialized accounting software, we calculate various scenarios for personal deductions (dependents such as children, parents, or homeless individuals). The goal of our personal income tax refund service is to find the most advantageous refund option while ensuring compliance with the law.
Step 3: Prepare a legally compliant tax refund application.
The file includes the Tax Return Form. Form 02/QTT-TNCN, a list of supporting documents and a request for refund of state budget revenue (Form 01/HT). The personal income tax refund service guarantees that the documents will be free of technical errors.
Documents required for a tax refund application:
- Declaration tax settlement According to the latest template from the Ministry of Finance.
- Personal income tax deduction certificate issued by the business.
- Income verification letter (if you have income from abroad).
- Documents proving dependent status (Birth certificate, Citizen Identification Card, etc.).
Step 4: Submit your application through the Electronic Tax system.
We assist clients in registering for electronic tax transaction accounts. Our personal income tax refund service specialists upload the XML data file to the General Department of Taxation's system and monitor the receipt status.
Step 5: Follow up and provide explanations to the tax authorities.
During the processing, if tax officials request clarification on income or supporting documents, the personal income tax refund service team will directly handle the matter, ensuring the file progresses according to schedule.
Step 6: Receive the results and tax refund into your account.
The tax refund will be transferred directly to the bank account number provided by the customer on the tax return form. The personal income tax refund service ends when the money has been safely received by the customer.
Personal income tax refund service fees and processing time
Many clients have questions about the cost and time involved in using personal income tax refund services. In reality, these figures depend on the complexity of the application.
Reference price list for personal income tax refund services.
Below is a reference price list for personal income tax refund services, based on the complexity of the application, the number of income sources, and the actual processing time. Fees may be adjusted flexibly depending on the status of documents, required additional documentation, and individual circumstances. This price list helps taxpayers easily estimate costs, proactively choose a suitable service package, and ensures the refund process is compliant with regulations and saves time.
| Type of document | Income characteristics | Estimated processing time | Estimated fee |
| Basic profile | Income from one source, with complete documentation. | 10-15 business days | 500,000 – 1,000,000 VND |
| Multi-source profile | Income from 2-3 different places, with changes in workplace. | 15-30 business days | 1,500,000 – 3,000,000 VND |
| Foreigner's profile | Global income, requires consular legalization. | 30-45 working days | Agreement based on reality |
Note: The above personal income tax refund service fee is for reference only; MAN will provide a detailed quote after reviewing the actual case file.
Deadline for submitting tax refund applications
According to regulations, tax refund applications submitted after the tax settlement deadline (April each year) are still accepted and no late payment penalties will be applied if only the refund amount is available. However, the personal income tax refund service encourages early submission to ensure the cash flow is processed quickly.
The risks of handling your own tax refund without the support of a personal income tax refund service.
While doing your own tax refund might seem like a cost-effective solution, it carries significant administrative and financial risks.
Bank account information error
A common mistake taxpayers make is entering the wrong account number or branch bank name. This can lead to a pending tax refund, and correcting the information can be very time-consuming without the expertise of a professional personal income tax refund service.
Omitting eligible deductions
Many people are unaware that charitable donations with supporting documents, or insurance premiums paid abroad, are all deductible. Personal income tax refund services help you review your records to ensure you don't miss out on any hard-earned money.
Risk of being subject to back taxes and administrative penalties.
If you make a calculation error resulting in an increased tax liability and then request a refund, the tax authorities will impose a late payment penalty. Our personal income tax refund service experts will help you calculate accurately to avoid financial losses and other problems.
Instructions on calculating personal income tax to determine the refund amount.
To understand why you need personal income tax refund services, you should familiarize yourself with the basic tax calculation formula.
Formula for calculating personal income tax on salaries and wages.
| Personal income tax payable = Taxable income x Tax rate |
In there:
| Taxable income = Taxable revenue – Deductions |
Tax settlement for Q1/2026 and new personal allowance rates.
From the first quarter of 2026, there will be significant changes to the personal income tax settlement process regarding deductions, as stipulated in Resolution 110/2025/UBTVQH15. Personal income tax refund services advise taxpayers to complete their tax settlement for income generated in 2025 at this time. Settlement process and application of deductions:
In Q1/2026: Individuals are filing their tax returns for income in the calendar year 2025. For this tax filing period, the personal allowance remains the same as before (11 million VND/month for the individual and 4.4 million VND/month for dependents).
Starting from January 1, 2026: Income-paying organizations have begun applying new personal deduction rates when withholding taxes monthly/quarterly from employees. Personal income tax refund services have updated these rates:
- Personal deductions: 15,500,000 VND/month (186,000,000 VND/year).
- Deductions for each dependent: 6,200,000 VND/month (74,400,000 VND/year).
The application of the new tax deductions from the beginning of 2026 will help employees increase their net income right from the first paychecks of the year. The amount of tax withheld will be significantly reduced, and this result will be officially settled in the first quarter of 2027.
MAN's personal income tax refund service supports clients in a parallel review process: simultaneously settling the refund of excess tax for 2025 and establishing dependent profiles to optimize tax deductions for 2026.
Why is MAN – Master Accountant Network the top choice?
When it comes to personal income tax refund services, reliability and professionalism are paramount. MAN not only provides tax refund services but also acts as a trusted financial partner.
Absolute information security
Customer income and personal data are strictly encrypted and protected. This is our golden commitment when you use our personal income tax refund service.
Diverse service ecosystem
In addition to personal income tax refund services, MAN is also a leader in the following areas:
- Independent auditing services.
- Comprehensive tax accounting services.
- Specialized tax consulting services.
- Corporate tax settlement and periodic tax reporting.
Conclude
Personal income tax refund services are not simply an administrative procedure, but a way to protect your assets and maintain financial transparency. Staying up-to-date on changes in deduction policies and refund conditions will help taxpayers avoid unnecessary hassles. In the digital age, collaborating with a specialized agency will allow you to stay ahead of the curve, processing your application quickly and efficiently.
If you're having trouble gathering documents or struggling with complex forms, let us help you. MAN – Master Accountant Network We are here to support you. We are proud to offer professional personal income tax refund services, complete with various packages. auditing services, tax accounting, tax consulting services, tax settlement and tax reporting Comprehensive. Contact us now for free consultation and the quickest possible refund of overpaid taxes. Customer satisfaction is the guiding principle for all activities of the MAN network.
Service contact information at MAN – Master Accountant Network
- Address: No. 19A, Street 43, Tan Thuan Ward, Ho Chi Minh City
- Mobile/Zalo: 0903 963 163 – 0903 428 622
- Email: man@man.net.vn
Content production by: Mr. Le Hoang Tuyen – Founder & CEO MAN – Master Accountant Network, Vietnamese CPA Auditor with over 30 years of experience in Accounting, Auditing and Financial Consulting.
Frequently Asked Questions about Personal Income Tax Refund Services
Yes. The deadline for requesting a refund of overpaid taxes is within 10 years from the date the overpaid tax amount was incurred. The personal income tax refund service will help you retrieve old data to process your claim.
According to the law, the processing time is 6 working days for applications subject to the "refund first, audit later" procedure. In reality, this can take 2-4 weeks. Our personal income tax refund service is committed to closely monitoring the process to shorten this time as much as possible.
You can contact the paying entity to request a copy or confirmation. MAN's personal income tax refund service assists clients in contacting former businesses to gather the necessary documents.
Typically, personal income tax refund applications are processed at the taxpayer support and information office, rarely leading to on-site inspections unless there are serious signs of fraud. Using a personal income tax refund service helps ensure a clean and transparent application process. I quit my job two years ago; am I still eligible for a tax refund?
How long does it take to receive a tax refund?
What should I do if my personal income tax deduction certificate is lost?
Will personal income tax refunds be subject to inspection?
